PROPOSED 2024-04 Removing "or their designee ....

Proposal 2024-04 : Removing the phrase "or their designee, (which designee shall have signed the confidentiality agreement applicable to all board members)," from Constitution articles IV(H) and VI(C)

Current language:

Article IV, Officers: Section H. The president may call a special meeting of the Board of Directors at any time and shall call a special meeting of the Board upon the request of at least five (5) members of the Board. Notice of the special meeting shall be sent to each board member or their designee, (which designee shall have signed the confidentiality agreement applicable to all board members), via written electronic communication at least seven (7) days prior to the meeting date. The time, the location, and the specific purpose of the meeting shall be included in the notice.

Article VI, Powers and Duties of the Conference and Convention, the Officers, the Board of Directors and Committees: Section C. ... The Executive Committee shall meet at the call of the president, or upon the written request of three (3) of its members. Such request shall be sent to each board member or their designee, (which designee shall have signed the confidentiality agreement applicable to all board members), via any means of written electronic communication at least five (5) calendar days prior to the proposed meeting date.

Proposed language:

Article IV, Officers: Section H. The president may call a special meeting of the Board of Directors at any time and shall call a special meeting of the Board upon the request of at least five (5) members of the Board. Notice of the special meeting shall be sent to each board member via written electronic communication at least seven (7) days prior to the meeting date. The time, the location, and the specific purpose of the meeting shall be included in the notice.

Article VI, Powers and Duties of the Conference and Convention, the Officers, the Board of Directors and Committees: Section C. ... The Executive Committee shall meet at the call of the president, or upon the written request of three (3) of its members. Such request shall be sent to each board member via any means of written electronic communication at least five (5) calendar days prior to the proposed meeting date.

Explanation

After careful deliberation and consultation, and being fully mindful of the considerations which motivated the passage of the cited language on the floor of the 2022 convention, the committee feels that matters coming within the purview of the above-reference provisions are best addressed on a "case by case" basis in accordance with ACB's "reasonable accommodation" policy.

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