Resolution 2024-10 - NLS Racial, Ethnic, and Cultural Searches

Submitted by Cheryl Cumings on behalf of the ACB Multicultural Affairs Committee

Whereas, public library patrons are able to search for books by authors of specific racial, ethnic, and cultural backgrounds that explore topics and experiences specific to them in multiple genres; and

Whereas, there is no comparable ability for National Library Service for the Blind and Print Disabled (NLS) patrons to search for books in this manner; and

Whereas, the 2023 Report from the Education Trust and the 2020 Oakland University Study on the Impact of Reading Culturally Relevant Books demonstrates the positive impact of reading books which reflect the reader's ethnic, racial and cultural background; and

Whereas, it is important to encourage reading among NLS patrons by enabling them to easily search and identify books which represent their racial, ethnic and cultural backgrounds, written by authors from those unique perspectives;

Now, therefore, be it resolved by the American Council of the Blind in convention assembled virtually that this organization will ask NLS to identify a process by which library patrons will be able to easily search for books by authors of specific racial, ethnic, and cultural backgrounds, by topic, and by genre; and will also ask NLS to report progress at ACB’s 2025 national convention.

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Resolution 2024-09 - Enhancing Employment Opportunities for Individuals Who are Blind or Have Low Vision

Submitted by: ACB Employment Committee

Whereas, the unemployment rate of people who are blind or have low vision is at least two to three times higher than their non-disabled peers; and

Whereas, a recent survey conducted by the Employment Committee of the American Council of the Blind highlighted a number of discouraged workers who report that due to discrimination, the SSI-SSDI "cliff," technology challenges, and inadequate transportation, they are failing to gain access to jobs for which they are qualified;

Now, therefore, be it resolved by the American Council of the Blind in convention assembled virtually that the American Council of the Blind will increase its focus on employment through strategies such as:

1. Working collaboratively with successful thought leaders in the employment arena to hold a summit on employment opportunities and challenges impacting people who are blind or have low vision, and using findings from this summit to define an appropriate consumer role for ACB as a chief influencer and leading blindness organization, in order to increase employment opportunities for people who are blind or have low vision; and

2. Providing information to members on any regulatory or legislative developments related to Social Security reform that might impact work incentives or payments to blind or low vision individuals seeking employment, and reporting on whether any such legislation or regulatory development is feasible as an imperative for ACB; and

3. Ensuring that the reduction of employment barriers is incorporated into communications related to advocacy initiatives whenever possible and encouraging members to stress employment while communicating with legislators and policymakers; and

4. Highlighting employment-related activities of ACB affiliates and chapters; and

Be it further resolved that ACB will report on the above activities during its 2025 Conference and Convention.

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This resolution failed on June 27, 2024. A record vote was requested that will occur on July 1, 2024.

Resolution 2024-06 - Decisions Impacting ACB Members

Submitted by Alice Ritchhart

Whereas, in our “age of information,” it is a reasonable expectation that when leaders of a member-driven organization make decisions directly impacting the membership, they will do so by first obtaining member input to attempt to make the most informed decisions possible; and

Whereas, this expectation certainly applies in the case of decisions made by the Board of Directors of the American Council of the Blind (ACB); and

Whereas, decisions directly impacting ACB members may include, among others, member benefits, conventions, and ACB channels of communication; and

Whereas, ACB has several methods for obtaining member input, including, but not limited to, ACB community calls, conferring with state and special interest affiliate leaders, conducting surveys, and publications;

Now, therefore, be it resolved by the American Council of the Blind in convention assembled virtually, that this organization direct the ACB Board of Directors to establish a mechanism to inform the membership regarding upcoming Board decisions, collect member input, and disseminate that member input to the Board prior to making decisions.

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This resolution was tabled on June 27, 2024

Resolution 2024-03 - Creating a Communications Working Group

Submitted by Paul Edwards

Whereas, braille constitutes a primary medium of written communication used by people who are blind or have low vision for literacy, marking and labeling, playing games, and learning mathematics, science and music; and

Whereas, audio formats including text-to-speech (TTS) and large print are also primary modes of written communication used by people who are blind or have low vision;

Now, therefore, be it resolved by the American Council of the Blind in convention assembled virtually, that the ACB President shall convene a working group consisting of representatives from at least the following: the Braille Revival League, the Council of Citizens with Low Vision International, Blind Information Technology Specialists, and the ACB Board of Publications, to develop guidelines to be shared with other organizations concerning multiple modes of conveying and disseminating information; and

Be it further resolved that recommendations will be presented to the Board of Directors regarding how the American Council of the Blind will work to assure that braille, large print and text-to-speech are appropriately promoted and defined and used so other entities will be clearly informed regarding the expectations of people who are blind and low vision concerning communication including labeling and education; and

Be it further resolved that this working group will report at the ACB Conference and Convention in 2025.

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Resolution 2024-02 - NLS and Spelling of Authors’ Names

Submitted by Paul Edwards

Whereas, the National Library Service (NLS) includes spelling the names of authors discussed in the New York Times Book Review; and

Whereas, there are several other NLS-produced magazines in audio format which incorporate book reviews;

Now, therefore, be it resolved by the American Council of the Blind in convention assembled virtually, that this organization and its special-interest affiliate, Library Users of America, request that the NLS extend the policy begun with the New York Times Book Review and apply it to other audio publications where there are book reviews; and

Be it further resolved that this would include at least Bookmarks, Ellery Queen's Mystery Magazine, Analog, Asimov's, the Atlantic and the New Yorker.

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Resolution 2024-01 - The Use of Shapes and Braille for Labeling Products

Submitted by: Paul Edwards

Whereas, in an effort to make identification of products more accessible, Procter and Gamble has recently introduced a marking system using lines and shapes; and

Whereas, Procter and Gamble is seeking to have this system considered for industry-wide use; and

Whereas, Procter and Gamble rejected the use of braille for marking and identifying products because they believe only ten percent of people who are blind read braille; and

Whereas, an article published in the Journal of Visual Impairment and Blindness clearly indicates that the "ten percent" figure has no basis and should be disregarded; and

Whereas, braille represents the primary medium of written communication for many people who are blind or have low vision, including many members of ACB; and

Whereas, there is a widely held belief that braille is too difficult to be easily learned and used. However, recognizing a small number of characters does not require full braille literacy, and therefore, complete braille literacy is not required for braille to be used as a means of identifying products; and

Whereas, braille labeling of pharmaceutical products has been required by the European Union for more than a decade;

Now, therefore, be it resolved by the American Council of the Blind in convention assembled virtually, that this organization reaffirm its support for braille and reject the idea that shapes or other tactile markings can, by themselves, constitute an appropriate replacement for braille when marking products or surfaces; and

Be it further resolved that this organization call upon its elected leaders and staff to consult with special-interest affiliates with appropriate expertise such as the Braille Revival League before embracing systems such as that proposed by Procter and Gamble; and

Be it further resolved that, if shapes or other non-braille marking systems are employed, ACB shall recommend the inclusion of braille as well; and

Be it further resolved that this organization appreciates the efforts of Procter and Gamble to encourage accessibility in its product line, and asks that it consider working to incorporate braille as an appropriate tactile symbol in any future marking systems for its products.

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ACB 2024 Standing Rules

Adopted by the ACB Board of Directors, April 30, 2024

Preamble

The Standing Rules for debate and voting at the ACB Conference and Convention are updated yearly and are designed to promote the fairest process for debate and the most efficient use of members' time during the General Sessions. Great effort is expended to publish the Election materials of candidates, proposed Resolutions, and proposed Amendments to the ACB Constitution and Bylaws well in advance of the General Sessions at which they will be acted upon. Zoom sessions are scheduled for answering questions and discussion of items up for voting during the convention sessions. Notice to members of the dates, times, and approximate content for each Zoom meeting are broadcasted via various media. These sessions are a great place to have your questions answered and suggest amended language for the item under discussion. In the interest of an informed electorate and an efficient use of all of our time at the Convention, it is strongly encouraged that members familiarize themselves with the issues under discussion, either by attending or listening to the recordings of the discussion sessions.

A. At the outset of debate on any issue before the convention, there shall be a period not to exceed ten (10) minutes devoted exclusively to questions and other points of clarification about the issue being debated. Speakers shall be limited to one minute, with no more than five speakers recognized, and a speaker shall be limited to asking about their point of clarification and shall not discuss the merits of the issue.

B. Debate on the merits of the issue shall begin at the conclusion of the ten-minute period for points of clarification. When the initial debate period begins, in the case of a resolution, the maker of that resolution shall be given an opportunity to address the assembly on the merits of the resolution.

C. Each debatable issue before the convention shall be limited to approximately twenty (20) minutes with a two-minute time limit per speaker, alternating between supporting speakers, including the maker of the resolution if they speak pursuant to subsection (b), and opposing speakers, unless a majority of the members agree to extend debate for an additional period of time. A member who does not seek recognition for purposes of debate at the beginning of a debate period shall not be eligible for debate during that debate period. The chair shall, during any debate period, immediately close debate when an equal number of speakers, have debated each side and no additional speakers have sought the floor.

D. Speakers shall not be recognized for purposes of seeking points of clarification during a debate period. Each member is respectfully urged to speak directly to the issue before the assembly and avoid unnecessary and time-consuming dialogue. No member will be recognized a second time to debate until all who wish to debate have been recognized.

E. Motions to close debate will not be recognized by the chair during the first debate period. After the first debate period, properly moved motions such as “I call for the question” or “I move the previous question” will be handled by the chair and voted on by the assembly.

F. At the beginning of the first 20-minute debate period, the chair shall define for the body what constitutes a point of order (or other parliamentary inquiry) and shall signify how a member can be recognized for the purpose of making a point of order (or other parliamentary inquiry). Any time in which a point of order is being considered shall not be deducted from the debate period.

2.

A. Except as provided in subsection (b), an amendment to a resolution or constitution or bylaw amendment may not be offered on the floor unless; 1. in the case of a resolution, the language for the proposed amendment has been provided to the chair of the Resolutions Committee prior to the opening of the session in which that resolution is scheduled to be debated, and 2. In the case of an amendment to a constitution or bylaw amendment, the language for the proposed amendment has been provided to the chair of the Constitution and Bylaws Committee prior to the opening of the session in which that constitution or bylaw amendment is scheduled to be debated.

B. Notwithstanding subsection (A), if, in the opinion of the convention chair, the amendment being proposed is non-substantive or clarifying in nature, the amendment may be proposed and adopted by unanimous consent.

C. Voting on an amendment to a proposed Resolution or Constitution or Bylaw Amendment shall occur by standing vote only. It shall not, therefore, be in order to seek a record vote on such an amendment.

1. The parliamentarian will act as timekeeper.

2. Recognition to speak will be given to those members who properly address the chair either using the “raise hand” feature of the Zoom internet meeting client program or while standing at a microphone in the convention hall and giving their names and affiliation.

3. Nominating and seconding speeches shall be limited to five minutes per candidate with the speaking time allocated according to the candidate's wishes. A person nominated for an office more than once shall be limited to one minute.

4. When no candidate for office receives a majority vote, the election shall be between the top two candidates. Affiliate votes will be reported in whole or half numbers. In all uncontested elections as verified after three calls for additional nominations, the chair may declare the candidate elected by acclamation. “Write in” candidacies are not permitted.

7.

A. Once a voice vote has been taken on a resolution, in accordance with Section C of Article III of the American Council of the Blind Constitution, and the chair has announced the result of that vote, the chair shall ask whether anyone voting in the minority objects to the vote, except that, if less than twenty-five (25) members have voted in the minority, the chair may immediately determine that no record vote is required. If at least twenty-five (25) members voting in the minority using the “raise hand” feature of the Zoom internet meeting client program or, if in the convention hall, by standing or using raised hands, object to the result, then a record vote on the resolution shall be required. B. After debate has ceased on a resolution and it is subsequently determined that a record vote is required, no further amendments may be proposed.

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Voting for ACB 2024 National Conference and Convention

• All Vote-Now procedures apply to the 2024 Conference and Convention. • ACB will use Vote-Now for up to five (5) contested Board of Director positions and up to three (3) contested Board of Publications (BOP) positions; Resolutions requiring a record vote; and all Constitution and Bylaws amendments. • The vote count is comprised of two (2) parts: the individual vote and the affiliate vote. • ACB plans to adhere to our current voting process as closely as possible. • May 12th is the deadline for affiliate Presidents to submit the delegate, alternate, and representative for Nominating committee to ACB Secretary Denise Colley. Include the names, phone, email and whether the delegate and alternate will be in Jacksonville or attending via Zoom. • Anyone registered as a member with the National office by May 24th is eligible to vote; the right to vote is not tied to convention registration.

Virtual Convention Timeline

All times listed are in Eastern Daylight Time (EDT).

Monday, June 24th

• 7:00 PM: Opening of the convention with the adoption of standing rules and first reading of credentials. • 8:00 PM: Nominating Committee. The Zoom room will open at 7:30 PM and will be locked promptly at 8:00. The slate for the five (5) Board of Director positions, and three (3) Board of Publications (BOP) positions will be decided. Tuesday, June 25th
• 7:00 PM: Constitution and bylaws changes are read; no other action is taken on these.

Tuesday, Wednesday, and Thursday (June 25th, 26th, and 27th)

• 7:00 PM: Resolutions will be debated, and votes will be taken using the Raise hand in Zoom.

Wednesday, June 26th

• 2:00 – 4:00 PM: Mock Election to practice using the Vote Now system.

Friday, June 28th

• 7:00 PM: final reading of credentials • Proposed changes to the constitution and by-laws are read and debated.

Monday, July 1st

• 12:00 PM – 4:00 PM: The individual record vote for all Constitution and Bylaws amendments and those Resolutions for which a record vote has been requested will take place using the Vote-Now system. • 5:00 – 6:30 PM: The affiliate roll call vote will be taken. Delegates must report to the Zoom room to record their votes. Members may listen to the roll call on ACB Media. The outcome will be announced when the vote is completed. Individual Votes Timeline • Tuesday, June 25th 7:00 – 10:00 PM: Resolutions • Wednesday, June 26th 7:00 – 10:00 PM: Resolutions • Thursday, June 27th 7:00 – 10:00 PM: Resolutions • Friday, June 28th 7:00 – 10:00 PM: Constitution and Bylaws second reading and debate. Any amendment proposed during debate will be voted by a raise of hands. Individual Record Vote Timeline (Vote-Now) • Wednesday, June 26th: 2:00 – 4:00 PM: Mock Elections • Monday, July 1st from 12:00 – 4:00 PM: Resolutions for which a record vote has been requested, and all final versions of Constitution and By-Laws amendments. • Monday, July 8th 2:00 – 6:00 PM: first contested election. • Tuesday, July 9th 2:00 – 6:00 PM: Second contested election. • Wednesday, July 10th 2:00 – 6:00 PM: Third contested election • Thursday, July 11th during general session: Fourth contested election.

Affiliate Voting Timeline (roll-call vote)

• Monday, July 1st from 5:00 – 6:30 PM: Resolutions requiring a record vote, all final versions of Constitution and Bylaws amendments. • Tuesday, July 9th during general session: First contested election • Wednesday, July 10th during general session: Second contested election • Thursday, July 11th during general session: Third contested election

Voting Process

• The Nominating Committee slate will be presented Sunday, July 7th at the opening general session of ACB’s Conference and Convention. • Elections will begin with the first of five (5) board of director positions and will continue throughout the week until a contested election occurs. After the board of director positions are elected, we will continue with the three (3) board of publication (BOP) positions.
• If an election is not contested, the candidate submitted by the Nominating Committee will be elected by acclamation. • If a candidate is nominated from the floor for the position under consideration, ACB will have a contested election. If nominating someone from the floor, please make sure this member has agreed to be nominated. • Each nominated candidate will be allowed a total of five (5) minutes for no more than two (2) speakers to explain why their candidate should be elected for the position. A person nominated for an office more than once shall be limited to one minute. • Voting for contested elections will continue as needed on Tuesday, July 9th, Wednesday, July 10th, and Thursday, July 11th until all positions are elected. • A candidate must receive a majority, 50 percent plus 1, to be declared the winner. If this does not happen there will be a run-off election for the top two (2) candidates.

Voting Methods

• Access Vote-Now using any of the following methods: • Mac, PC, Tablet, iPhone, Android, and Landline Phone. • There is a toll-free number with two voting options: • Automated system or • Operator assistance Member Unique Voter Codes • Your unique voter code will be used for all individual record votes and contested elections in Vote-Now. You may cast only one ballot during each voting period. • Members with a valid email address in ACB’s database will receive a unique voter code by email on June 25th and again on July 7th, 2024. If you do not receive your unique voter code, please check your junk or spam folder. The email will provide the log in link along with instructions for voting by phone; the same unique voter code will be used for all voting methods. • The Subject line on this email will be: Ballot-ACB unique voter code. • The from person on this email should be: ACB ballot code. • On May 15th, 2024, the Minneapolis office will send letters (in braille and large print) to members with no e-mail address on file informing them that they must call 612-332-3242 to request their unique voter code by June 19th, 2024, if they wish to vote. • If you misplace your unique voter code, the Vote-Now operators or the ACB Minneapolis office can help you obtain your code. This code can only be provided to the intended ACB member. Individual Voting • There will be a voting precinct at the hotel in Jacksonville staffed from 2:00 to 6:00 PM each day of voting. A landline phone and an iPad will be available. Assistance will be available from individuals who are not voting task force members, candidates, or their speakers. • If calling to cast your vote, and you do not get through or the option you want isn’t available, please try in thirty minutes. It might be that all operators are busy. Please be patient and give the operators a few minutes when voting starts. Affiliate Voting • It is the responsibility of each affiliate to determine how members will communicate with their affiliate delegate/alternate about how they wish their affiliate to vote. The delegate will announce their votes from the convention floor if they are attending in person. Delegates attending virtually must report to the voting Zoom room when role call voting is announced. • The “affiliate vote” will take place in the morning during general session if a contested election is underway. This will give members time to contact their delegate/alternate with their vote during the prior evening after casting their individual vote. Resolution Voting Process • If an amendment is proposed to a resolution, and the amendment is deemed to be non-substantive in nature, the amendment may be adopted without debate, if there is no objection. • If a proposed amendment to a resolution passes or fails by raise of hand vote, debate continues the resolution with or without the amendment. • If a resolution passes or fails by raise of hands vote, voting on that resolution will be finished, unless if at least 25 members of the minority side on the raise of hands vote for the resolution seek a record vote. Constitution and By Laws Voting Process • If an amendment is proposed to a Constitution or Bylaws amendment, and the amendment is deemed to be non-substantive in nature, the amendment may be adopted without debate, if there is no objection. • If a proposed amendment to a Constitution or Bylaws amendment passes or fails by raise of hand vote, debate continues with or without the amendment. • All final versions of amendments to the Constitution or Bylaws must be decided by a record vote. • A final ballot will be presented to the membership which contains all resolutions and Constitution and Bylaw amendments that require a record vote.
• Monday, July 1st from 12:00 PM – 4:00 PM individual members will vote, and Monday, July 1st 5:00 PM – 6:30 PM will be the affiliate roll-call vote. • The delegate or alternate will announce the affiliate vote for each Resolution and Constitution and Bylaw when their affiliate is called. For example, if there are 10 Resolutions and 4 Bylaws, then Alabama would record their votes for each ballot option. The next affiliate would not be called until Alabama has completed all 14 votes. Raise Hand Vote Procedures • In Zoom, all hands will be lowered. • The Chair will ask those voting affirmatively to raise their hand. When that count has been taken, all hands will be lowered. • The Chair will then ask those voting no to raise their hand. When the count is complete, hands will be lowered. • Votes will be tallied to determine the outcome. All vote counts will be verified by the parliamentarian.

Constitution and By Law votes

To adopt a Constitutional amendment requires a two-thirds (2/3) majority vote of those present and voting to adopt. A Bylaw amendment takes a simple majority vote to adopt. Listen on ACB Media Listen on ACB Media 9 to learn about the candidates, completed resolutions and constitution and bylaw amendments and other relevant documents. Information about Resolutions and amendments to the Constitution and Bylaws will also be streamed in Spanish on ACB Media 8 at scheduled times.

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The June 4, 2024 Board Of Publications Meeting Agenda: Welcome and Review of Agenda [Penny] Roll Call [Zelda] Approval of Minutes from May 7, 2024 BOP Meeting [Zelda] Public’s Point of View

[The BOP welcomes all guests and encourages you to ask questions, share comments, and make suggestions.]

The ACB Voices BLOG and Member on the Mic [Anthony and Penny]

The recent MOM interviews have been fascinating. Have we received any more suggestions about next members to interview for MOM?

Penny and Cachet will review written submissions for the BLOG in June. We may need volunteers for July and August.

Editor’s Report [Sharon]

High Tech Swap Shop: Didn’t we vote to eliminate this column, giving us a little more room for other content?

Cartridge Subscribers: how much would it increase our costs to send out cartridges for each issue??

The ACB Convention Communications Center [Sharon, All]

Are we ready? Have ACB members stepped up to help? Is there anything else we need to do to get ready for convention?

Who will read and record the newspaper each morning?

Who will be available to present awards at the banquet?

BOP Editorial Manual Update [Penny, Zelda, Jeff, Deb]

Zelda prepared the final copy, implementing the changes our committee made, and then shared the final product with the BOP? Have any members identified issues that we still need to address? Does the BOP approve our final version? If so, what are next steps for getting it approved by the board and placed online?

Groups.IO Training on Main Menu [Jeff, Rick, Penny]

Is the hand-out which Jeff created to accompany the Main Menu Groups.IO training ready, and how can interested members access it? Since Part II of the training had to be cancelled, when do we expect it will be aired on Main Menu?

ACB Editors’ Quarterly Training Update [Zelda]

Thank you to Zelda and Jeff for an excellent meeting. How can we share the podcast with ACB affiliate presidents, and should we make this excellent resource on Smart Brevity available anywhere else?

Does the Affiliate Editors’ group have a new name?

Is there a meeting planned for the summer quarter, or are we waiting for fall?

Candidates’ promotions on ACB Media: A reminder to candidates, and are candidates’ spots being aired yet?

Can candidates who did not submit information for the BOP Candidates’ Pages submit recorded campaign spots for airing on ACB Media?

The BOP Candidates’ Forum, Scheduled for June 19: Time to Plan! [Penny, Katie, Cheryl

ACB Media Report [Rick] Additional Topics? [All]

Executive Session

Adjourn

Next BOP Meeting: August 6, 2024 beginning at 9:00 PM, ET

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The May 7, 2024 Board Of Publications Meeting Agenda: Welcome and Review of Agenda [Penny] Roll Call [Zelda] Approval of Minutes from April 2, 2024 BOP Meeting [Zelda] Public’s Point of View [The BOP welcomes all guests and encourages you to ask questions, share comments, and make suggestions.] The ACB Voices BLOG and Member on the Mic

Update on MOM [Anthony]

ACB Voices reviewers for May and June [All]

Editor’s Report [Sharon]

The ACB Convention Information Center [Sharon, All]

Who will be in Jacksonville, and how can we all help Sharon with the many convention-related obligations?

The ACB-Conversation list [Rick, All]

Thank you, Rick, for implementing the 5-day change. How well does it seem to be working so far?

BOP Editorial Manual Update [Penny, Zelda, Jeff, Deb]

Zelda prepared the final copy, implementing the changes our committee made. Is it ready to go online, and what’s the process for getting it there?

Does CCLVI have an opinion on the Braille Institute’s newly released large print font? [Zelda, Others]

Groups.IO Training on Main Menu [Jeff, Rick, Penny]

Is the hand-out which Jeff created to accompany the Main Menu Groups.IO training ready, and how can interested members access it? Is Part II of Groups.IO training scheduled, and when?

ACB Editors’ Quarterly Training Update [Zelda, Jeff]

A reminder to attend the meeting/training scheduled for May 9! Learn about Smart Brevity!

BOP Support for Candidates [Penny, Deb, Rick]

Reminder to Candidates: Respond to Candidates’ Pages Questions by 11:59 PM, on May 20; BOP will publish Candidates’ Pages on June 3!

Candidates’ promotions on ACB Media: Can we facilitate running short promotions from individual candidates on ACB Media this year? We might need to accommodate as many as 20 individual candidates. Is there time for running these announcements between scheduled programs? Who can assist candidates with preparing their announcements? These are questions for Rick, Deb, Larry, and all of us.

The BOP Candidates’ Forum, Scheduled for June 19: Time to Plan! [Deb, Penny, All]

How does the process for gathering questions and moderating the event work? Who needs to do what?

ACB Media Report [Rick] Additional Topics? [All] Adjourn

Next BOP Meeting: Tuesday, June 4, 2024 beginning at 9:00 PM, ET

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